Assistant Manager Administration

Job Description

• Overseeing day-to-day administrative operations.
• Handling procurement, delivery, and coordination with mall management for permits and inward movement of purchased items.
• Managing facility operations and ensuring floor decorum while efficiently addressing any administrative issues that may arise.
• Coordinating with the Finance department for approval and processing of regular purchases, including preparing PRN, GRN, and Out Gate Pass (OGP).
• Managing administrative stock and updating stock reports for stationary, maintenance tools, First Aid kit, etc.
• Orienting, training, and developing administrative staff to maintain a safe and secure work environment.
• Coordinating with various departments for printing tasks and activities, especially Marketing, HR, and operations.
• Liaising with third-party housekeeping vendors to address staff issues and ensure proper scheduling and monitoring of work.
• Setting and communicating job expectations, coaching employees, and enforcing operational systems to achieve staff results.
• Meeting financial objectives by anticipating requirements, preparing budget information, and monitoring costs.
• Monitoring office supplies inventory and purchasing new materials within budget constraints.
• Building and maintaining good relations with Customs Department and other relevant entities.
• Identifying departmental needs and providing necessary supplies and communication systems.
• Assisting in travel arrangements and rent-related matters for Fun City staff.
• Managing schedules, deadlines, payments, and generating GRNs for the Finance department.
• Ensuring proper custody of legal and asset-related documents as directed.
• Maintaining firefighting and safety equipment in working condition.
• Handling any additional tasks assigned by management.

Job Location: Fun City, 2nd floor, Giga Mall DHA Phase II, Islamabad.

Job Type: Full-time

Pay: Rs50,000.00 - Rs60,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• in the same capacity: 5 years (Required)