Administrative Assistant

Company Overview

DFM, established in 1974, is a non-profit agricultural organization dedicated to maintaining the highest standards in milk production. Representing and funded by all dairy farmers in the province, DFM's mission revolves around fostering innovation, collaboration, and growth in the Canadian dairy industry. The organization is guided by core values of ambition, mutual benefit, fact-driven decisions, care, and responsibility.

Your Role

DFM seeks an enthusiastic Administrative Assistant to bolster its dedicated team. Renowned for its outstanding employee retention and esteemed reputation in the agriculture and dairy sector, this position offers an exciting opportunity for an administrative professional who values customer-centric service, meticulousness, and teamwork.

Reporting to the Corporate Services Coordinator, this office-based role entails delivering exceptional support to the Corporate department and DFM. Candidates should possess strong organizational skills, attention to detail, and a proactive attitude.

Your Responsibilities

• Handle incoming calls and route them to the appropriate personnel.
• Manage DFM's emails, faxes, and postal correspondence, directing them to the relevant staff.
• Welcome and assist office visitors.
• Distribute information to members and industry partners as needed.
• Compile data and create documents.
• Support in organizing company events, meetings, and activities.
• Maintain office, warehouse, and kitchen/lunchroom supplies, as well as event materials inventory.
• Proofread documents and ensure accuracy of information.
• File documents both electronically and in hard copy.
• Take minutes in Administrative Team meetings and track action items.
• Execute additional administrative tasks and special projects as assigned.

Requirements and Qualifications

• 1-2 years' experience in an administrative capacity.
• Completion of a Diploma or certificate program in Administrative Assistance is advantageous.
• Proficiency in Microsoft Office 365.
• Strong interpersonal skills, customer service orientation, and a positive demeanor.
• Reliability, integrity, and a diligent work ethic.
• Collaborative, organized, and proactive with an ability to prioritize tasks and adapt to change.
• Excellent verbal and written communication skills in English.
• Detail-oriented and capable of handling confidential information.
• Track record of meeting deadlines while maintaining work quality.

To apply, please submit a cover letter explaining your suitability for the role and an updated resume with contact details by the application deadline.

Preferred Skills

• Driver's license and access to a vehicle mandatory.

Job Type: Full-time, Permanent

Benefits:

• Company events
• Company pension
• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application Deadline: 2024-07-19